VidIn CheckList

Technical Reference Guides

5 min read

Technical Reference Guides

Purpose: Field-tested expertise and manufacturer documentation for VidIn installations Audience: Installation contractors, project managers, technical support Version: 1.0 Last Updated: February 13, 2026 Owner: John Lang

How to Use This Directory

This directory contains two types of technical documentation:

VidIn-Expertise 📘

Field-developed guides based on real installations and lessons learned. Use these FIRST — they’re written for VidIn’s specific workflows, common scenarios, and battle-tested solutions.

  • Troubleshooting procedures
  • Installation best practices
  • Cable routing diagrams
  • Common pitfalls and solutions
  • VidIn-specific configurations

Manufacturer-Docs 📄

Official installation manuals, spec sheets, wiring diagrams, and warranty information. Use these for:

  • Detailed technical specifications
  • Part numbers and model variations
  • Warranty requirements and procedures
  • Official installation standards
  • Electrical/mechanical specifications

Directory Organization

Technical-Reference-Guides/
│
├── Access-Control/              ← Avant Guard product line
│   ├── Turnstiles/
│   ├── Speed-Gates/
│   ├── Swing-Barriers/
│   ├── Full-Height-Gates/
│   └── Pedestrian-Gates/
│
├── Video-Conference/            ← Bread & butter work
│
├── Audio-Systems/               ← General AV installations
│
└── Smart-Cities/
    └── Solar-Light-Poles/

Quick Navigation

I’m installing turnstiles

  1. Start here: Access-Control/Turnstiles/VidIn-Expertise/
  2. For specs: Access-Control/Turnstiles/Manufacturer-Docs/

I need help troubleshooting

  1. Check VidIn-Expertise folder for your equipment type
  2. Look for troubleshooting guides or common issues documents

I need manufacturer part numbers

  1. Go to Manufacturer-Docs folder for your equipment
  2. Reference spec sheets or installation manuals

I’m working on a video conference install

  1. Start here: Video-Conference/VidIn-Expertise/
  2. Manufacturer-specific info: Video-Conference/Manufacturer-Docs/

Document Types You’ll Find

In VidIn-Expertise Folders:

  • Installation Guides: Step-by-step procedures for complex tasks
  • Cabling Diagrams: Visual guides for cable routing and connections
  • Troubleshooting Guides: Common problems and solutions
  • Configuration Guides: System setup and programming procedures
  • Best Practices: Field-tested tips and techniques
  • Lessons Learned: What went wrong and how to avoid it

In Manufacturer-Docs Folders:

  • Installation Manuals: Official factory installation procedures
  • Spec Sheets: Technical specifications and capabilities
  • Wiring Diagrams: Electrical schematics and connection diagrams
  • Parts Lists: Component catalogs and part numbers
  • Warranty Documentation: Warranty requirements and procedures
  • Quick Reference Cards: Condensed specification summaries

Access Control Products (Avant Guard Line)

VidIn installs the full Avant Guard product line. Each product category has dedicated folders:

Turnstiles

  • Tripod turnstiles
  • Optical turnstiles
  • Waist-high turnstiles
  • Various security levels and configurations

Speed Gates

  • High-speed pedestrian lanes
  • Corporate and transit applications
  • Glass panel and barrier styles

Swing Barriers

  • ADA-compliant access lanes
  • Wider passage requirements
  • Wheelchair and cart access

Full-Height Gates

  • Maximum security installations
  • Floor-to-ceiling barriers
  • Anti-tailgating applications

Pedestrian Gates

  • Manual and automated swing gates
  • Perimeter access control
  • Entry/exit point security

Video Conference Systems

VidIn’s primary service offering. Includes:

  • Conference room AV systems
  • Video collaboration platforms
  • Audio DSP and microphone systems
  • Display and camera integration
  • Control system programming

Smart Cities

Emerging technology installations:

Solar Light Poles

  • Solar-powered LED street lighting
  • Integrated communications systems
  • Surveillance and monitoring integration
  • Smart city infrastructure

Additional smart city technologies will be added as projects develop

Adding New Documents

Creating a VidIn-Expertise Guide

  1. Choose the right folder based on equipment type
  2. Use descriptive naming: equipment-procedure-guide.md
    • Example: turnstile-cabling-guide.md
    • Example: video-conference-troubleshooting-guide.md
  3. Include key sections:
    • Purpose and scope
    • Required tools/materials
    • Step-by-step procedures
    • Visual diagrams (where helpful)
    • Common issues and solutions
    • Safety notes
  4. Format in Markdown for easy editing and version control

Adding Manufacturer Documentation

  1. Place in Manufacturer-Docs folder for the specific equipment
  2. Keep original filenames when possible (helps with updates)
  3. Prefix with manufacturer name if not already in filename
    • Example: Boon-Edam-Tourniquet-Installation-Manual.pdf
    • Example: Poly-X50-Installation-Guide.pdf
  4. Preserve original format (usually PDF)
  5. Note document version/date in filename if available

Document Naming Conventions

VidIn-Expertise Documents:

✅ Good: turnstile-cabling-guide.md ✅ Good: video-conference-audio-setup-procedure.md ✅ Good: troubleshooting-speed-gate-sensor-issues.md

❌ Avoid: guide1.md ❌ Avoid: Installation.md ❌ Avoid: FINAL_VERSION_2_UPDATED.md

Manufacturer Documents:

✅ Good: Boon-Edam-Lifeline-Speedlane-Swing-Manual.pdf ✅ Good: Poly-Studio-X50-Quick-Start-Guide.pdf

❌ Avoid: Renaming manufacturer docs unless necessary for clarity

Best Practices

For Installation Contractors:

  • ✅ Review VidIn-Expertise guides BEFORE starting complex procedures
  • ✅ Keep critical guides accessible on mobile device or printed
  • ✅ Document any deviations from standard procedures
  • ✅ Report errors or missing information to PM immediately
  • ✅ Contribute lessons learned back to VidIn-Expertise folder

For Project Managers:

  • ✅ Ensure contractors have relevant guides before site visit
  • ✅ Update VidIn-Expertise documents based on field feedback
  • ✅ Archive outdated manufacturer docs (don’t delete—keep for reference)
  • ✅ Review new manufacturer documentation for critical changes
  • ✅ Maintain document version control

Document Review and Updates

VidIn-Expertise Documents:

  • Review Frequency: Quarterly or after each project using the procedure
  • Update Trigger: Field feedback, procedure changes, lessons learned
  • Version Control: Include version number and last updated date in document
  • Owner: Document owner listed in each guide’s header

Manufacturer Documents:

  • Review Frequency: Annually or when manufacturer releases updates
  • Update Trigger: New product versions, specification changes, recalls
  • Archive Process: Move outdated versions to Archive subfolder
  • Version Tracking: Keep filename with version/date when available

Important Notes

About VidIn’s Installation Model

VidIn uses contract labor for installations, not direct employees. This means:

  • Contractor qualifications and skill levels may vary
  • Clear, detailed documentation is critical
  • Guides should assume reader may be new to VidIn procedures
  • Safety protocols must be explicit and comprehensive

About Proprietary Information

  • VidIn-Expertise guides may contain proprietary methods and competitive advantages
  • Do not share VidIn-Expertise documents with clients or competitors
  • Manufacturer-Docs can be shared as needed for project coordination
  • Protect intellectual property — our documented expertise is a business asset

Need Help?

Can’t find what you need?

  1. Check the Installation-Checklists directory for step-by-step procedures
  2. Contact your Project Manager for guidance
  3. Suggest creating a new guide if there’s a documentation gap

Found an error or have suggestions?

  1. Document the issue with specific details
  2. Contact the document owner or PM
  3. Provide corrected information or suggested improvements

Want to contribute?

  1. Document your field experience and solutions
  2. Share with PM for review and formatting
  3. Become a document owner for your area of expertise

Questions or Feedback?

VidIn Project Manager: John Lang Email: jlang@vid-in.com Phone: [Contact PM directly]

This documentation system is a living resource. Your field experience and feedback make it better. Don’t hesitate to contribute or suggest improvements.

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